It sometimes happens that you couldn’t attend the person’s expectations somehow, and you need to give this information. Could you please send me . The comments above are merely suggestions. Learning new expressions is only as good as what you can actually use in real life. I am writing to you about… Here you can insert anything related to a previous conversation or meeting you had with the recipient. I’d like to inform you that…:  A formal way to introduce a special announcement or give back a critical answer. If you want to offer to do something for someone in the email, then demonstrate that you are happy to do it. Work 1:1 with a teacher and see your progress on your dashboard. It may be best for people you have had conversations before. Thanks for your feedback on/your suggestion: It welcomes feedback and suggestions, making the person feel secure to continue giving them to you. ... please feel free to contact me/to get in touch. If so, I'll book accordingly. Email content starting with good wishes are always a great way of being social and friendly. We would be (very) pleased to do business with your company. Thanks you for your understanding/for your patience. Remember to describe what you need first when you are asking for help. Right after saying this, explain the reasons why it won’t happen.. After careful consideration, we have decided (not) to…: It shows that you have considered what the person has sent you previously. (=we're waiting for approval). Call it a day. Greetings: Use it when you don’t know the name of the recipient. Let’s see some email phrases that will help in both cases: Thanks for letting me know: This shows you acknowledge what the person has informed you, and shows appreciation for that. This can work for a less formal business email. More informal/friendly. Love, 2. Is it for the person to review, to check or edit? Dear Ms Collins) 3. May 9, 2017 / Steven Hobson / Business English, Email. Before we start, here's a quick template you can use for your professional emails: By adding these at the beginning of your emails you will sound more friendly and social. Right team, we’ve made plenty of progress, I think it’s time to call it a day! We often hear how writing emails in English can cost just too much time. Do you take too long writing English emails at work? He approved of it, so you can go ahead with the project. In the end, you must respectful in our words to avoid miscommunication. Write an informal email to a friend, missing out words that are not necessary, as in the unit in Email English. English is recognised as the most internationally popular language, which makes it the most dominant language in the business world. Be aware of timezones if you are exchanging emails with people from another country. 7. More information is available at [website]: If you want to share links, also introduce what the person is going to find there. Pay attention to its variations, so you don’t sound like you are rushing them to do something. It’s respectful and a safe phrase to initiate a friendly approach. I hope you find this helpful: For when you give them any information, advice, or even a solution for an issue they were having. 67 Expressions for Quicker & Better English Emails. I look forward to seeing/meeting you: Use it when you are scheduling a personal meeting. Do you need to be formal or informal? : Use this one when you need that the recipient sends you back a signed document, and you have a due date for that. : It depends on which time you are sending the email. In today’s lesson, you’ll learn 30 phrases for business correspondence. Sometimes you need to remind that person of who you are if you have been in contact before. “I’m just emailing to ask…” (to begin the email) “I’m a friend of Bob’s…” (to begin the email) “Just let me know if you have any questions.” (to end the email) “Drop me an email, or give me a ring, if you want any more information.” (to end the email) bab.la arrow_drop_down bab.la - Online dictionaries, vocabulary, conjugation, grammar Toggle navigation When you just use a salutation + name, they may have the impression that you are sending the same email to another 100 people  — which may be accurate, but you have resources to sort this out nowadays. Make your emails more varied and rich with these over 150 phrases. I hope you enjoyed the (name of the event): When you are reaching out after a corporate event that you have organized, using this phrase makes a great first impression, mainly if you are going to ask for something on the email. I’m sure it’s inspiring to see how this can help…: Sincere compliments are always welcomed. The guide How To Write Professional Emails in English will give you not only these 150+ useful phrases for every email occasion at work, but also tips for writing better business emails and avoid miscommunication and business email templates and examples to communicate effectively with colleagues and managers. Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule... Any feedback you can give me on this would be greatly/highly/much appreciated. However, always be respectful and think twice before bringing to the table things that can sound offensive. See progress. Before you start writing an email, decide if you want to write a formal email or an informal one. ): 1. Any feedback you can give me on this would be highly/much appreciated: For when you need to finish the email asking for thoughts/feedback from the person. Yours truly (Formal). Showing gratitude is an excellent way of keeping the attention of your recipient, and also to overcome problems that come to you on customer service. If we can be of any further assistance, please let us know: It’s a formal way of offering additional help. Might I take a moment of your time to…: If you want and/or need to be very formal, this is the best choice. Mainly because you need to focus on solving these issues as smoothly as possible. Thank you for reaching out (to me): This is a more informal way to appreciate the contact made by someone. Show the receiver that you are there for assistance in whatever is necessary. We are a Techstars-backed Company, trusted by 30,000 users around the World. Can you make it on [day]? Are you asking for a favor or you are meeting soon? I you need more information/more info/further information. Instead of openly addressing it as “an issue that hasn’t been fixed”, use “update” as a form of saying that you’re working to solve it. Sincerely, (AmE) 5. Avoid training breaks and traffic jams by learning from anywhere. When you are emailing first, you need to introduce yourself and talk about the purpose of the email. This cheatsheet is included in the guide How to write professional emails in English. I couldn’t help thinking about…: This is an example of how you can start a conversation about something the recipient has published or done recently. 20 Best (and free) Task Management Software to Help You at Work, The most insightful email statistics that are shaping 2020. It’s against company policy to…: It’s a way of explaining why you can’t do something the person has requested when it goes against the company policy. Here are some examples of general email phrases for introductions, and also some inspirations on how to personalize them. Thanks for getting back to me so quickly. The business email writing part of the course teaches the student email writing strategies, phrases and grammar, with plenty of chance to practice business email writing and … 3. and would like to know . ... please do not hesitate to contact me. Closing … Yours faithfully, (when you start with Dear Sir/ Madam,) 2. Request for information. But don’t spend your whole email apologizing. Because when you personalize your message to show you are familiar with their work or doings, you increase the chances of receiving a reply. 5. Also, you can use this introduction to talk about future events. at the address below/above. Sorry it’s been so long since my last email. Could you please clarify what you would like us to do about...? If you’ve ever spent time learning new words and phrases, only to forget them or find out you can’t actually use them in real situations, this section is for you. XOXO (Casual). These sentences are perfect for those moments! I'm glad we had a chance to chat at the convention. . I would appreciate your help in this matter: Usually, you finish an email with this phrase when you have described some situation or issue and need to ask for help with it. I hope you enjoyed your vacation: It works when you have the information that the person was in their vacation period, and when you want to continue a conversation that had to stop because of that. Thank you for making time to see me. It may repel them, instead of looking like a pleasant wish. a foot in the door. BUSINESS ENGLISH . . With all due respect, please allow me to draw your attention to... 3. By Paola Pascual on Dec 26, 2018 9:04:34 AM. I’d appreciate it if you could…: Another way of asking for something politely. Hope you're enjoying your holiday. +20 Top Tips You Need To Know, The Best Business English Idioms And Phrases You Absolutely Need. Thank you for your email about…: This both helps to remind the person about the matter you are talking about, and opens up a more friendly conversation, depending on the content of previous emails. I look forward to seeing you next week. Stay safe: You can use it during conflicts or difficult times, such as the COVID-19 pandemic. I know that's a lot to take in, so let me know if anything I've said doesn't make sense. I greatly appreciate your attention to this matter; however, I wish to emphasize... 2. standard phrases. . Would you like to keep improving your business emails and make them more professional and effective? Use phrases that create an open door on your communication with your recipient in a manner that they will feel that it’s possible to reach out to you whenever needed. Sorry it took me so long to get back to you. When finishing your emails, rather than using “Thanks again,” or something similar, create an expectation to be answered. … please do not hesitate to contact me: This works as a complement for phrases like “If you need further information…”. hbspt.cta._relativeUrls=true;hbspt.cta.load(4586384, '9f35014d-11ca-473e-818b-b1e65e25e4c1', {}); Use these helpful phrases when need to give or receive some information (or when you already did). I hope you had a great weekend/week/day: It depends on which time or day of the week you are reaching out. I am available on [day], if that's convenient for you. I didn't/don't fully understand [something]. Please feel welcomed…: The phrase, “Please feel welcomed…” invites customers to reach out more times, and makes them feel comfortable to do so. We regret to inform you that…: It’s a polite and formal way to give bad news. Full flexibility. In business emails, you can’t merely send “Bye” or “See you later”. It’s [your name] from [your company]: Start by introducing yourself with your name and the company where you work. 6. Yours sincerely, (when you start with the name e.g. To introduce the topic of the letter or e-mail, you can say: I’m writing in reference to… [topic] I’m writing to inquire about… [topic about which you are requesting information] Quick reminder…: This an informal way to introduce something that you want to highlight, such as near expiration dates or incoming meetings. You can easily increase your productivity and improve the quality of your emails by using these phrases. (Due to...) I'm afraid we need to reschedule/delay/postpone/put back/cancel/call off/move/rearrange our meeting. Please let me know if this is OK with you. Cheers: You can use this sign-off with your friends and close business colleagues. Instead, offer solutions for what has happened. I really hope we can find a solution soon. Thank you for your assistance. We design a course just for you, anytime, in all time zones. You can be impersonal or do your homework and research about the recipient. Could you please sign the attached document and send it back by [date]? 4. 2. “Thanks for…” Showing gratitude is an excellent way of keeping the attention of your recipient, and … Let's take a look at some example phrases for emphasis: 1. This sheet provides a detailed list of core vocabulary and phrases that are frequently used when writing business letters or business e-mails in English. Remember that socializing is vital in the business world, and you don’t need to be so formal all the time. Download it and use it anytime you need it or practice with a teacher. We just need the thumbs up/the green light. It’s also useful for when you want to call their attention to another thing in your email, mainly if you are writing to talk about more than one matter. It’s a way to be direct and keep the email short. If you could have it ready by tomorrow/the end of next week, I would really appreciate it. Take care, 4. Please see the information below for more details about…: If you want to highlight information, such as addresses or essential quotes. Please note…: If you want to call the recipient’s attention to a specific matter, use this. Note: Even the experts disagree as to whether some greetings are formal, semi-formal, or casual. Layout and punctuation. Starting an email: We normally write a comma after the opening phrase. : It’s a formal way of making requests, and ask for further explanations politely. Sincerely Yours, (AmE) 4. I wanted to update you: Use this phrase to tell your customers about troubleshooting that hasn’t been solved yet. Always try to learn ne… Staying on top of your inbox is not always easy, but having some useful phrases like these can save you a lot of time. Despite my best efforts…:  You show the person that you made efforts to solve something, or to give them a positive response. How to Write an Email to Make Somebody Attend a … These phrases will encourage them to give any additional help or feedback you need. When writing a business email, you need to know before in which context your recipient is. Here are my four tips to actually learning new business English expressions (and using them! Could you please explain that again? Closing line talking about the next contact between you. Use one of these email phrases: Best regards: It’s a friendly way of saying goodbye, and one of the most common in the business context. I would be happy to have an opportunity to work with your firm. This includes: A salutation (a word or phrase like “Gentlemen,” “Dear Sir,” “Dear Madam” or “To Whom it May Concern” that is used to begin a letter) An opening sentence. By using the right phrases, you make sure that you won’t offend or cause a wrong impression on the recipient. Now it’s time to apply these email phrases, open your inbox, and start giving your best at replying to your emails. Learn with online training tailored to your specific needs. If you enjoyed this article, we have some more goodies for you: hbspt.cta._relativeUrls=true;hbspt.cta.load(4586384, '39f1642b-8f57-4872-a472-90993c469731', {}); Made with ❤️ in New York City — Talaera © 2017–2020 — Contact us at: info@talaera.com, 150+ Useful Email Phrases That Will Make Your Life Easier. Sincerely: It’s a formal business close, and one you are certainly not offending anyone by using. 5. Please keep me informed/posted/updated: This makes the communication open so that the person can reach time any time with new information about a matter. Business writing, whether it be letters or emails, has for most people become an almost daily practice. Avoid using “Sorry for the inconvenience”, because it sounds vague, informal and insincere. Business English Vocabulary. This exercise looks at the structure, English vocabulary and phrases used for writing serveral types of business emails of thanks. All the best: It’s colloquial, but a friendly and social way to say goodbye. The aim of the opening paragraph in a formal business email is generally to: ... good opening should make clear the purpose of your email. to manage to enter an organization, a field of business, etc. The intention is to highlight something important, not to come across as authoritative or impatient. Be tactful, strategic, and respectful when emphasizing points in the body of your business email. … please feel free to contact me/to get in touch: It lets the person know that they can reach out to you whenever they need to. Let me know if you need any help: It’s the most common email phrase on this category. People appreciate it when you call them by their names because it shows that you are talking directly to them. It’s also a way to soften the negative reply. Business emails are like letters. Do you need a reply? Use it carefully. Save this email closing phrase for friends and family. Yours, 5. . I hope you e… . I hope you had a good weekend. Common Phrases for Business Letters. hbspt.cta._relativeUrls=true;hbspt.cta.load(4586384, 'd901f35a-4e54-409f-8945-ac6bd7ad965d', {}); As for the useful email phrases, we've divided them into three categories: opening lines to start your email, body lines to convey the message, and closing lines to finish off. 1. If you want to keep improving your business writing and create emails that work, Talaera can help you, through specialized one-on-one sessions, group courses, or webinars. Make sure to know precisely what you’re talking about to avoid misunderstandings, and not to cause the contrary reaction on them. I hope you feel better soon: For when you know the person is recovering from a surgery or illness and therefore wasn’t available at work. Getting down to business phrases … let’s get down to business/ I think we should make a start/ shall we get started… Language after the suggestion to make it softer and prompt a reaction …, if you don’t mind/ if that’s okay (with you). Sometimes you’re going to have to ask someone for help or more information. . Unfortunately, we cannot/we are unable to …: This is the formal and polite way of giving negative responses. Finishing an email: We normally write a comma after the closing phrase. Business email and letter writing Business letter-writing phrases / Yours faithfully, yours sincerely More useful phrases for business emails and letters (making requests, complaining, apologising) 3. Mainly to avoid misunderstandings that can harm your contacts. Be completely honest with what you say to them. I hope you are well. By adding these at the beginning of your emails you will sound more friendly and social. Hope you had a nice break. Please keep me informed/posted/updated/in the loop. When a business associate accepts your invitation to meet, then it’s only courteous to thank them for making the time. If possible, I’d like to know (more) about…: You are not demanding anything, just letting the person feel comfortable sharing something specific with you. It emphasizes that you are willing to help. We start a new line after the name of the person we’re writing to. that could bring you … One solution that works for many people is to begin building a “toolbox” of useful phrases. I read your article about [topic] in [channel] yesterday/ this morning. . Here you will learn useful and essential business phrases in English.Business language is a combination of vocabulary, words, and expressions that are used in all business communication areas such as: negotiations, presentations, meetings, job interviews, telephoning, sales, emails, customer service, marketing and more. Your email salutation matters a lot more than you may think. 14 Simple Rules That Will Make You A Better Communicator, How to write professional emails in English, How To Write Professional Emails in English, 8 Useful Ways to Make Your Point With Precision & Clarity, Learning Business English? 4. So, how do you make sure that you are learning new business phrases in a way that you will be able to remember them and use them in the future? Do you wish you could write emails in English quicker so that you can dedicate more time to other tasks? Knowing how to write an email properly makes a total difference in receiving or not an answer. Finally, you need to insert your goodbyes at the bottom of your email text. I’m afraid it will not be possible to…: Use this informal phrase on a negative response, followed by a brief explanation of why it wasn’t possible to accomplish the person’s request. I hope you had a great trip. Take a look at the [file] I've attached to this email. Safe option. Thanks for sending/asking about/attending: It shows people that you acknowledge the actions they have done and also appreciate them. Also, you are going to find both formal and informal phrases, because writing emails depend a lot on the tone of voice you give to your brand and with whom you are exchanging emails. These phrases show people that you wish to help them out gladly: I’d be happy to…: It expresses that you don’t mind helping, and the intention is to make the other person feel comfortable asking you anything they need. And whenever you’re providing information, you should give them a way to contact you if they have questions. When it’s necessary to send attachments or even additional information that requires special attention of the recipient, these are some examples of how to approach this: I’m sending you [file’s name] as a pdf file: Make sure to make clear the name of the file and its format, so the person feels more secure about opening it. Once again, please accept our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding. Giving bad news by email is never easy, but there are ways to do it properly. I hope all is well. Thanks, 3. Business people – as well as busy people – prefer brevity in emails, so such abbreviations are commonly used. Drag turns Gmail into your Team’s Workspace – One single place to support customers, manage tasks and close deals, from the place teams love: Gmail. Here are ten useful business English phrases to … Even if you have completed a business English course, you will hear new expressions every day. The language you use in each part adds to the email’s … Could you give us some more details on...? I would appreciate your help in this matter. This phrase is one of the most common in business emails. Looking forward to hearing from you. Useful phrases for closing emails. Variations include "Yours Faithfully" and "Yours." Thank you for your understanding/patience: This kind of message compliments the customer while you still acknowledge the problem they are having, without apologizing for mistakes unnecessarily. abbreviations-acronyms : list of abbreviations and acronyms used in business today. Responding to getting down to business phrases… The trial … Depending on the voice tone you have for your brand, it also can be useful. bab.la arrow_drop_down bab.la - Online dictionaries, vocabulary, conjugation, grammar Toggle navigation Simple phrases you could use include: Thank you for the opportunity to meet up. It can be a valuable starting point for students who need to use English on an everyday basis for written business communications. Looking forward to hearing from you soon. And sometimes, the customer asked a simple question and didn’t even know it was a mistake, and you end up exposing and highlighting it. . Or if you prefer so, download the full business emails guide with actionable tips to boost the efficiency in your business emails and avoid miscommunication. Could you please…? Please accept our apologies for any inconvenience caused. Contact us and one of our experienced teachers will help you achieve your goals. I am writing to you about our last meeting/your presentation yesterday/our next event. Have a great week/weekend/day/night! . A closing. Hi (everyone/ guys): This one is for when you are emailing a group of people informally. . These are some common examples that you can use: I hope you are well/all is well: It shows you care about that person. Even if you have a good level of basic English, learning business English will give you the chance to demonstrate a wider professional vocabulary which can result in new opportunities in your career. I look forward to doing business with you in the future. The parts in bold/in red/in blue are my comments/are the changes we made. Here’s the document that you asked for/we discussed: This calls the recipient’s attention to something they have asked before. Use it when you address a person in a position of respect. If you want to omit the name of the company at the beginning, that’s fine, but be sure that this information will be placed somewhere in the email body. Model Email “You are great, but unfortunately…” This is for those who have to write rejection letters whether it’s … How To Effectively Reduce Your Accent in English! Could you please sign the attached form and send it back to us by [date]? Once again, only talk about what you are sure about this achievement and don’t exaggerate. You can use it to send additional information or files. Extra tip: If you need to apologize for a major failure, use something simple like “Please accept our apologies for any inconvenience caused”. , together with psychology-backed tips and strategies to get more responses to your emails, templates to save time, and examples to avoid miscommunication at work. Here is a list with 62 email phrases you can start using in your business emails for better conversations with your peers, leads, clients, partners, and other recipients. Here are some common ways of starting an email: Dear [name]: It’s more appropriate for formal emails. I would appreciate your reply. Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule…: It’s a phrase to finish the email showing that you need a response about what you have sent to the recipient. Best regards,(semi-formal, also BR) Skype English Lessons with Native American and British teacher ›› Read more: 6 Ways to Improve Your English Writing Skills One more thing to keep in mind is that in formal correspondence contractions are rarely used, so … You can use this kind of email phrases to provide information or address reminders to your recipients. If you could please shed some light on this topic, I would really appreciate it. I am writing to ask/enquire/let you know/confirm/check/invite you to/to update you on/ask for a favor... Might I take a moment of your time to... (very formal). Congratulations on [what the person has achieved]! It would be very helpful if you could send us/me…: You show the person that their help is very appreciated. An ending. I look forward to hearing from you. Just a quick heads up: Also, an informal email phrase often used to notify somebody of something, like a warning or a piece of helpful advice. The phrase dictionary category 'Business| E-Mail' includes English translations of common phrases and expressions. It’s an informal way to let people know that you are open to assist them when they need it. I am writing to inquire about . I’ve attached [file’s name] for your review: Again, remember to specify the name of the file, and also its objectives. Establishing and maintaining good relationships in business is essential. Yours Truly, (AmE) Informal 1. We divided them into ten categories that you may need to use to form an entire body email, from making a proper introduction to saying your goodbyes. 8. Now that you know how to salute correctly, let’s move on to the next parts of your email. Hi [name]: It’s simple, friendly, and direct, but also informal. I'd like to schedule a meeting on [day] if you are available/free then. Let the dialogue open. Could you please clarify when you would like us to finish this? In addition to the useful and suitable phrases and expressions listed here, we should also create our own personal collection of useful phrases… We are sorry to inform you that the interview/meeting scheduled for [day] will have to be rescheduled. Opening and closing Write middle paragraphs for two emails, using the beginnings + endings from the unit in Email English.